HTCC Exec Minutes

HTCC Executive Committee Meeting Minutes for October,2010

2010-11-17T18:31:00.001-08:00

HTCC Executive Committee Meeting Minutes

October 2nd, 2010

No.	Name	Attendance	No.	Name	Attendance
1	Virinder Duggal 425-825-0494 vduggal@gmail.com	y	14	Yamini G 206-6839586 yaminigs@yahoo.com	y
2	Chitra Mandyam 425-241-1437 chitramandyam@live.com	y	15	Seetharam Chintamni 425-392-2475 kokilac@comcast.net	y
3	Ganesh Prakash 206-361-5192 gprakash@clearwire.net	y	16	Gayatri Srinivas 425.391.2273 gayatrisrinivas@hotmail.com	E
4	Gopal Iyengar 206-226-7480	y	17	Devraj Sharma 425-205-9813	y
5	Hema Challa 425-939-0756 hchalla@hotmail.com	y	18	Ramu Iyer
6	Hema Marreddy 253 549 5217 hema_marreddy@yahoo.com	y	19	Ray Klotkowski 425-481-3511 rrklrk@msn.com
7	Hima Chandra 206-779-5517 hima_chandra@hotmail.com	E	20	Siva Sethuraman 425-398-9261 siva10@gmail.com	y
8	Jay Dodda 4259859840 jaydodda@gmail.com	y	21	Seema Narvekar 425-408-9080 seemanarvekar@yahoo.com
9	Nitya Niranjan 206 618 6858 nitniranjan@aol.com	y	22	Raj K. Gupta (206) 769-4096 raj.k.gupta@boeing.com	y
10	Rohit Patil 425-214-4565 rohitbpatil@gmail.com	E	23	Geetha Rao(425-643-8356) geethasrao@hotmail.com
11	Santhosh Nair 425-770-2595 sanpnair@hotmail.com	y	24	Mohan Kotha mohak@microsoft.com	y
12	Satish Darbha (425) 442 3286 darbha8@gmail.com	y	25	Srinivas Khedam 425 392 1447 skhedam@yhaoo.com
13	Subrahmanyam Kandikattu 425-318-1038 iamsubbu@iamsubbu.com	y	26	Amulya Das 425-7545030 amulyakdas@hotmail.com	y

Minutes of Meeting:

1. Prayer: 9.10am

2. President's Briefing: EC meeting on first Saturday of each month is approved by all.

1. Dancing on stage: Majority agreed not to have on stage but we need to find an alternative till then it is allowed.

2. Sarees for Navaratri: Offering sarees and taking back is allowed. If saree is used for draping then it is not allowed to take back. It will become Temple property.

3. Volunteer: We have a list of volunteers and list of task. Everything will be managed by office mgr. Karsevak word is not going to be used anymore and we will use word volunteering instead. It was objected by some members.

4. Web site: We need some upgrade to update regularly. Subu is working on it.

5. Sitting in the office: If there is no office work, you are doing please do not sit in the office.

No eating in the office is allowed. Motion by Dugalji, 2nded by Nitya. Motion was approved.

6. Last Minutes of Meeting. Proposed by Nitya, 2nded by Jay .It got approved by all.

7. Safety & Security: Siva is included in Comm. Need to post where we have the first aid box and emergency contact numbers. We need to fix our security cameras and fix parking lights.

8. Religious Com: Hemaji. We need volunteers for Navaratri. Navaratri Poster is made by Dugalji.It looks good and we can use this every year.

9. Fund Raising:Hemaji: Coins are donated for raising funds.

10.Temple Closing Policy: Priests are responsible. We need better system.

11. Membership Com.:Ganeshji needs list of eligible members for becoming new members.Dugalji will help on this.

12.Cultural Com.:Hemaji.NAVARATRI programs are going well.

13.Web Com.: Subu .We need to go to professional to manage the web site but there should be list of stuff do before we appoint any professional. Subu is making plan with Khris and Raman

14.Kitchen Com: Menu for each day has been finalized by Kitchen Com .Trailer has been organized and fixed with electrical connection.

15. Major Event Com. Chitra. Presented her program which she had sent out by separate e-mail. They all look good. We need to fix the program date either Feb 5^th or 12th.

16.Senior Com.Yamini. Yoga class was very good. She needs more volunteer for transportation.

17.Temple Looks:Mohan.He is working on Painting outside of Temple. He, being the Project Mgr. will provide a complete report.

18. Spirutuality Com: Dugalji and Yaminiji working to bring Dr.Ramanujan

19. Tent: We need to buy the poles before Navaratri.

20. Log book for Office Mgr and EC members and Volunteer: Ganesh: we need a Action item list. We also need to follow up.

21. Removal of Flyers on Walls and Doors: Gopalji raised this issue. New board is being put for display in one area.

22. Meeting was adjourned at 11.05AM with prayers.

HTCC EXEC Meeting Minutes Sep 15 2010

2010-10-02T11:07:00.001-07:00

HTCC Executive Committee Meeting Minutes

September 15th, 2010

No.	Name	Attendance	No.	Name	Attendance
1	Virinder Duggal 425-825-0494 vduggal@gmail.com	E	14	Yamini G 206-6839586 yaminigs@yahoo.com	Y
2	Chitra Mandyam 425-241-1437 chitramandyam@live.com	Y	15	Seetharam Chintamni 425-392-2475 kokilac@comcast.net	E
3	Ganesh Prakash 206-361-5192 gprakash@clearwire.net	Y	16	Gayatri Srinivas 425.391.2273 gayatrisrinivas@hotmail.com	Y
4	Gopal Ayengar 206-226-7480	Y	17	Devraj Sharma 425-205-9813	Y
5	Hema Challa 425-939-0756 hchalla@hotmail.com	E	18	Ramu Iyer
6	Hema Marreddy 253 549 5217 hema_marreddy@yahoo.com	Y	19	Ray Klotkowski 425-481-3511 rrklrk@msn.com	Y
7	Hima Chandra 206-779-5517 hima_chandra@hotmail.com	E	20	Siva Sethuraman 425-398-9261 siva10@gmail.com	E
8	Jay Dodda 4259859840 jaydodda@gmail.com	Y	21	Seema Narvekar 425-408-9080 seemanarvekar@yahoo.com	E
9	Nitya Niranjan 206 618 6858 nitniranjan@aol.com	E	22	Raj K. Gupta (206) 769-4096 raj.k.gupta@boeing.com	Y
10	Rohit Patil 425-214-4565 rohitbpatil@gmail.com	Y	23	Geetha Rao(425-643-8356) geethasrao@hotmail.com
11	Santhosh Nair 425-770-2595 sanpnair@hotmail.com	E	24	Mohan Kotha mohak@microsoft.com	E
12	Satish Darbha (425) 442 3286 darbha8@gmail.com	E	25	Srinivas Khedam 425 392 1447 skhedam@yhaoo.com	E
13	Subrahmanyam Kandikattu 425-318-1038 iamsubbu@iamsubbu.com	E	26	Amulya Das 425-7545030 amulyakdas@hotmail.com	Y

Minutes:

1. Prayer:7.10pm

2. President's briefing: Meeting was presided by Mrs. Hema Mareddy. She emphasized on importance of each EC member's presence in each EC meeting and their involvement in day –to day activities of Temple. She also asked each member to take additional responsibility. She asked every member to discuss their responsibility and the items they are working on.

3. Approval of last meeting minutes. It was approved with slight modification of point 11 which stated that housekeeping, cleanliness and Temple policies are each devotee's responsibility and they all should respect that as their own Temple.

4. Committee Report: Task oriented discussion by each committee lead for maximum of 2 minutes.

	Committee	Members	Activity
1	Religious Committee	Virinder Duggal (Temp), Seetharam Chintamni, Srinivas Khedam, Pt. Srinivas Bhatter (Rotation), Raj Gupta, one more needed to represent North Indian Community	X
2	Membership Committee	Ganesh Prakesh, Siva Sethuraman	X
3	Volunteer Committee	Hema Challa	X
4	Fund Raising Committee	Hema Marreddy
5	Cultural and Community Committee	Satish Darbha, Hema Marreddy, Santhosh Nair, Yamini, Arun Sharma	X
6	Hundi Counting	Hima Chandra	On going
7	IT	Subbu, Hema Challa	X
8	Web and Communications	Subbu, Hema Challa	X
9	Kitchen	Devraj Sharma, Santhosh Nair
10	Senior	Yamini, needs help	X
11	Parking	Jay Dodda,
12	Youth	Rohit Patil, Arun Sharma
13	Small Children	Rohit Patil
14	Major Events outside the temple	Gayatri Srinivas, Nalini, Chitra
15	Photography	Subbu
16	Temple Looks - Inside and outside	Mohan Kotta, Gayatri Srinivas, Nalini, Chitra
17	Safety & Security	Ray Klotkowski	X
18	Priest Communication	Hema Marreddy, Seetharam
19	Spirituality	Yamini G
20	Library	Ganesh Prakesh, Rohit Patil	X
21	Community Needs	Gayatri Srinivas
22	Clothes and Food Drive	Satish Darbha
23	Landscape	Devraj Sharma
24	Houses	Nitya Niranjan, needs help, part of operations
25	Suggestion	Ray Klotkowski
26	Public Relations	Siva Sethuraman
27	Temple Services Audit (Added)	Virinder Duggal
28	Lost & Found	Office Managers

X – Activity started.

Ray Klotkowski: Safety & Security Committee Lead. He has been taking care of various safety and security aspects of the temple. He is monitoring it on day today basis. He has been working on shoe issues for quite a sometime but his plans are failing. He suggests for a strong approach to this issue. He also mentioned about roof leaking and he is working with EC president to fix it. He also discussed about Trash issues.
Amulya Das: Secretary EC Committee. He is organizing the EC meetings with agenda and minutes. He is also organizing various cultural and spiritual events in Temples including volunteering in other events.
Rohit Patil: Youth and Children Committee Lead. He is organizing various youth and children events such as Balgokulum, Ganesh pooja by kids act. He also helps in Kitchen in major events. He pointed out that in major festivals we should decorate the outside of the temple with lights and flyers to show that some major festival is going on.
Arun Sharma: Major Festival Committee Lead. He has taken the responsibility of major festival organizing. Arun Sharma will lead the next major event.
Jay Dodda: Parking Committee Lead .He is managing the parking in major events and then helping in other areas.
Ganesh Prakesh: Membership and Library Committee Lead. He is taking care of new membership. He has composed a letter for new members and that has been approved. Now he is preparing a package to be sent to the new members. He needs a list of donors who are eligible for becoming new members so that he can start preparing a list of them. He needs help from our President to get that list of eligible members. He also pointed out that Temple should have the office Mgr in every evening especially in the week-end to attend devotees call. He also encouraged each EC member to spend few hours each week in the Temple for helping in various areas.
Gopal Ayengar: Religious Advice and Back up priest. He is taking care of spiritual and religious advice to devotees. He is also back up for priest when they are not available for the services.
Yamini G: Senior and Spiritual Program Lead. She is doing senior program for once a month. She is also doing some spiritual programs. Now she is working on bringing Dr.Ramanathan to the temple for a spiritual program.
Devraj Sharma: Kitchen and Temple Day-Today activity Lead. He is doing everything and he needs some relief. It was suggested that office mgr should take up some of his responsibility to get some outside job done like purchases. President need to look at this.
Raj Gupta:Part of Religious Committee. He is ready to help other areas and major events.
Chitra and Gayatri: Outside Events Lead. They are working on organizing a big fund raising event outside the temple sometime in January,2011.They are preparing their report with all the details and will submit to the EC in next meeting. Youth group will help them in organizing this event.

5. Hema Maredy: She talked about few other issues like 2^nd cook for the kitchen is necessary, simple way of preparing Prasad, paying overtime to the office employee when they are working more than 8 hours.

6. She also talked about Kitchen development including prasadam. Kitchen cleanup with all the spices in their own containers neatly labeled and placed in the cabinets. The whole spices should be in containers that are labeled.

7. We did not have enough time to finish our agenda items.

8. Meeting Adjourned @ 8.40pm

9. Prayer

Jan 2010

2010-04-09T21:43:00.001-07:00

HTCC Executive Committee

Minutes of the meeting

JANUARY 23, 2010

Attendees : Hima Chandra Bollineni, Nitya Niranjan, , Gopal Ayengar , Dev Raj Sharma, Srinivas Khedam, Suri Raman, Arun Sharma, Satish Darbha

Excused:, Sastry Mukkamala Subbu Kandikattu , Santhosh Nair, Chandresh Shah, Hema Marreddy, Ashish Sharma, Amulya Das,

Absent:

Minutes Recorded and Report prepared by: Satish Darbha

Agenda:

1. Prayer 9 am to 9.05 am

2. Reflection

3. Approval of last meeting minutes: 9.05-9.15 am

4. President's briefing: 9.15-9.25 am

5. Sub Committee report: 9.25-10 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

6. Other business if any: 10-11.00 am

7. Meeting Adjourned

Dec 2009

2010-04-09T21:42:00.001-07:00

HTCC Executive Committee

Minutes of the meeting

December 26, 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, , Gopal Ayengar , Dev Raj Sharma, Srinivas Khedam, Suri Raman, Arun Sharma, Satish Darbha

Excused:, Sastry Mukkamala Subbu Kandikattu , Santhosh Nair, Chandresh Shah, Hema Marreddy, Ashish Sharma, Amulya Das,

Absent:

Minutes Recorded and Report prepared by: Satish Darbha

Agenda:

1. Prayer 9 am to 9.05 am

2. Reflection

3. Approval of last meeting minutes: 9.05-9.15 am

4. President's briefing: 9.15-9.25 am

5. Sub Committee report: 9.25-10 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

6. Other business if any: 10-11.00 am

7. Meeting Adjourned

Minutes of HTCC Executive Committee Monthly Meeting -12/26/2009

1) Prayer 9:20 to 9:25 AM

2) Review and Approve prior meeting minutes

3) Religious Committee report:

i) Dhanurmasa poojs update – good; Sudhir ji managing well; Sastryji and Srinivas ji helping a lot as volunteer priests

ii) Pooja done by Srinivas ji at Bremerton (in place of Vasudev ji)

iii) New Year celebrations – discussion around Bhajans on Jan1,2010; keeping temple shutters open- may violate shastas as shutters should not be open after Shayan seva. Srinivas kindly agreed to find a solution.

iv) Proposal to do Archana every 30 min and need 4 or 5 priests on stage to cover New Year rush

v) January events planning – Bhogi, Goda Kalyanam, Lohri preparations to celebrate outside

vi) Proposal to have calendar of temple events for next month on the web/email by 15/20 th of every month

vii) Planning needs to be done for Temple anniversary celebrations (Homam)

4) Priest Hiring Committee: Srinivas Bhattar (potential candidate) to be brought in house for 2 days

5) Treasurers report: Raman sent the report via email; Hundi counting for Nov/Dev numbers published

6) Operations Committee:

i) Priest house cleaning – a big priority – cleaning and pest control done

ii) Increase space in storage room in front of stage – Gorilla racks procured and installed by Satish

iii) Mandap – need to be removed after Jagran; Jagran is a main event atleast 2 times a year; Devotees may sponsor Jagran and may want a Mandap – need volunteers to dismantle and assemble the mandap every time; Need to investigate easy assembly/redesign of mandap; Space provided in store room can now accommodate Mandap

iv) Need to let go existing temple cleaning personnel; Goverdhan (cook) requested the task be assigned to him. Hima looking into it

7) Fundraising committee:

i) Planing for Ganesh hasthas sponsorship; Hemaji working on estimates

ii) Many Rama mala coins available for future programs

iii) Pancha patra fund raiser;

iv) Srinivas raised a request for procuring "Uddharini" one per diety and other pooja vessels; Hame ji to look into

8) Cultural Committee: Satish to work with Srinivas ji on temple calendar to invite artists to perform on various occasions; Satish to create a list of Local artists/school teachers/performers and make available for temple database; Hema ji volunteered to make phone calls and invite the artists for occasions after time for cultural events is formalized with the temple calendar

9) Membership drive: New year calendars are free for registering members; New membership program to be rolled out January 1,2010

Nov 2009

2010-04-09T21:41:00.001-07:00

HTCC Executive Committee

Minutes of the meeting

November 21, 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, , Gopal Ayengar , Amulya Das, , Dev Raj Sharma, Srinivas Khedam, Suri Raman, Arun Sharma, Satish Darbha

Excused:, Sastry Mukkamala Subbu Kandikattu , Santhosh Nair, Chandresh Shah, Hema Marreddy, Ashish Sharma

Absent:

Minutes Recorded and Report prepared by: Amulya Das

Agenda:

1. Prayer 9 am to 9.05 am

2. Reflection

3. Approval of last meeting minutes: 9.05-9.15 am

4. President's briefing: 9.15-9.25 am

5. Sub Committee report: 9.25-10 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

6. Other business if any: 10-11.00 am

7. Meeting Adjourned

Minutes:

1. Prayer: 9:15 am to 9:20 am.

2. Reflection was presented by Srinivas Khedam.He distributed one page of prayer and asked for feedback. Arun Sharma discussed the importance of each community's involvement and the way they worship God.

3. October 09 EC meeting minutes were approved unanimously with modification of point 15 < Office Manager Position need to be full time rather than Part time position. We still need few part times office Mgr. This was only discussed. No action was taken >

4. Hima Chandra briefed about last meeting. He stressed on co-operation and team work of each EC members.

5. EC discussed on distribution of work to members and proper communication with members.

6. Religious Committee: Pavitrotsavam was a grand success. Everybody worked hard to get it done. Looking at the cost involved on this program this needs more discussion whether to have this program every year or two. EC discussed on monthly calendar. Bhajans is organized for New Year eve. Sweet and rice Prasad will be served on the New Year.

7. EC approved the recital of Om Jai Jagdigh Hare and Sriyah kantaya everyday including major festival after arati.

8. Office need to be used by office bearers and volunteers only.

9. Priest hiring Committee: We do not have good candidate yet. EC discussed hiring priest from India Pathasala or religious school. EC discussed about making a check list and skill test for priest. Arun will make the check list. We are looking for two priests for temple, one South Indian and another North Indian priest. The ad for north Indian priest will start soon. It will be posted on the web site soon.

10. Operation Committee: Priest quarters need to be fixed for bugs, carpet cleaning and water leakage. We need one vacuum cleaner for the priest house. Compound clean up is done. We need to hang on to the tent for next six months. We should consider putting a screen to cover the trailer. We need a cook for Prasadam preparation for Thursday and Saturday evening.

11. Raman is working on calendar. He needs everybody's help and co-operation.

12. Cultural Committee: Satish is working on local artists series.

13. Policy on temporary structures in main hall: This needs to be temporary and when the function is done, it should be pulled down.

14. Meeting was adjourned at 11.30AM.

Oct 2009

2010-04-09T21:40:00.002-07:00

HTCC Executive Committee

Minutes of the meeting

October 24, 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, , Gopal Ayengar , Amulya Das, Chandresh Shah, Dev Raj Sharma, , Subbu Kandikattu, Santhosh Nair, , Srinivas Khedam, Hema Marreddy, Ashish Sharma, Suri Raman(over phone),

Excused: Satish Darbha, Sastry Mukkamala

Absent: Arun Sharma

Minutes Recorded and Report prepared by: Amulya Das

Agenda:

1. Prayer 9 am to 9.05 am

2. Approval of last meeting minutes: 9.05-9.15 am

3. President's briefing: 9.15-9.25 am

4. Sub Committee report: 9.25-10 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

5. Other business if any: 10-11.00 am

6. Meeting Adjourned

Minutes:

1. Prayer: 9:15 am to 9:20 am.

2. Last meeting minutes were approved by everyone.

3. Hima Chandra briefed about last meeting.

4. Pavithrothsavam Program will be from Nov 6th to 8^th.Srinivas Khedam is taking the lead of this program. He has provided all the details in separate e-mail to all the EC members. There should not be any other major program in those three days.

5. EC Board members (Nitya, Subu and Hima) had a good meeting with our 3 priests on last Wednesday.

6. Priest Rammurthy Sharma is no more with Temple. He has accepted all the terms and packages given to him.

7. Priest Job description need to be placed and they need to follow the procedures.

8. Diwali and Diwali Mela celebration went very well. In future events we should consider having shuttle between the event place and Temple for devotees.

9. Religious Committee: Shrinivas has put up the detail program for Pavithrothsavam. Three outside priests, one from St. Luis and other one from Alabama, are coming to perform this program. There will be some local priest who will also assist. He discussed all the details sent out to everybody in separate e-mail. We need to print the poster in Hindi or English. It is in Telugu now.EC will send courtesy invitation to all the local priests to participate and give help as needed. Shrinivas will lead this program along with Hima Chandra.

10. Chowki has been scheduled in the same time frame of Pavithrothsavam.We need to find some other alternative place other than Temple to perform this Chowki.

11. Priest Hiring Committee: They do not have a good candidate yet so they are still looking for one.

12. Treasurer: Report will be in first week of each month. Calendar for next year will be co-ordinated by Suri Raman. He needs help and he is going to send a draft to all members for their feedback.

13. Operation Committee: Everything is going well and there are no major issues.

14. Fund Raising: Hema Marreddy is doing few fund raising events. She proposed Ganesh Mala for immediate fund raising.

15. Office Manager Position need to be full time rather than Part time position. We still need few part time office Mgr.This was only discussed. No action was taken.

16. Web Committee: We need a new printer as well as a new router for Temple office. Subu is taking care of this. Temple is also getting a new phone system per Suri Raman.

17. We need to post Donor of each month in our web site.

18. There is an open slot for a new member in EC .EC has proposed few names. Final decision will be sent out by Hima Chandra.

19. EC discussed the need of a temporary cook as when needed for various events in Temple.

20. EC discussed various options to attract more devotees to the Temple.

21. Meeting was adjourned at 11.15AM.

Sep 2009

2010-04-09T21:40:00.001-07:00

HTCC Executive Committee

Minutes of the meeting

September 26 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, Suri Raman , Gopal Ayengar , Amulya Das, Chandresh Shah, Dev Raj Sharma, Ashish Sharma, Subbu Kandikattu Santhosh Nair, Satish Darbha, Srinivas Khedam, Arun Sharma

Excused: Sastry Mukkamala, Hema Marreddy

Absent:

Minutes Recorded and Report prepared by: Amulya Das

Agenda:

1. Prayer 9 am to 9.05 am

2. Approval of last meeting minutes: 9.05-9.15 am

3. President's briefing: 9.15-9.25 am

4. Sub Committee report: 9.25-9.45 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

5. Other business if any: 9.45-10.00 am

6. Meeting Adjourned

Minutes:

1. Prayer: 9:15 am to 9:20 am.

2. Last meeting minutes were approved by everyone.

3. Hima Chandra briefed about last meeting.

4. We are celebrating Navarathri 2009 and everything is going well .Temple needs more help from every member and volunteer. EC and Board will recognize and appreciate all volunteers on this occasion.

5. Religious Sub Committee: Mr. Srinivas discussed about 3 day event for cleansing rituals in November. We need to hire outside priest to do this job. We might need 2-3 extra priests. Members gave their opinion on finding local priest. We do not need to report to Board regarding this. Mr.Srinivas will work on details and communicate accordingly with event name as soon as possible. Religious Committee needs to make program fixed for each day so that priest follow the same schedule. We should not encourage any change on that day without permission of the Lead. Lead should decide everyday rituals and everybody should follow that. Diwali is a upcoming event and we need help from volunteers. Arun Sharma is lead for Diwali. We need more lead. Nitya and Hema Marredy are willing to help in Diwali.

6. Priest hiring Committee: We had one successful interview. EC decided to have the priest work in temple temporarily for two weeks so that we can all see his capability and personality. Based on this it will be easier to hire right candidate for the temple.

7. Treasurer Report: It will be sent in first week of October.

8. Operation committee report: Nitya briefed on this. Khrisnajee is not here for another month in the office. We need help on Vijaya Dashami. Property condition needs some attention. Cleaning need to be done. Fall is here and we need some reorganization.

9. Bonus for priest was raised by Subbu. EC discussed about this and one month salary as bonus was approved for specific priests based on their performance.

10. Job description for priest needs to be rewritten. Rituals need to be followed properly. We need Priest to take some responsibility of cooking Prasad.

11. Cultural Committee: Satish briefed on cultural activity and he has contacted few dance schools for performances in temple.

12. Planning Committee: Suri Raman showed us some drawings and layout of phase II. He will send the layout drawing to all EC members for feedback.

13. EC discussed about having a kid's play area in temple premises.

14. EC meeting was adjourned at 11.22AM

Aug 2009

2010-04-09T21:39:00.000-07:00

HTCC Executive Committee

Minutes of the meeting

Aug 22nd 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, Suri Raman , Gopal Ayengar , Amulya Das, Chandresh Shah, Dev Raj Sharma, Ashish Sharma,

Excused: Subbu Kandikattu, Sastry Mukkamala, Srinivas Khedam, Santhosh Nair, Hema Marreddy, Satish Darbha

Absent: Arun Sharma

Minutes Recorded and Report prepared by: Amulya Das

Agenda:

1. Prayer 9 am to 9.05 am

2. Approval of last meeting minutes: 9.05-9.15 am

3. President's briefing: 9.15-9.25 am

4. Sub Committee report: 9.25-9.45 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

5. Other business if any: 9.45-10.00 am

6. Meeting Adjourned

Minutes:

1. Prayer: 9:15 am to 9:20 am.

2. Last meeting minutes were approved by everyone.

3. Hima Chandra briefed about last meeting.

4. Laxmi pooja and Khrisnastami pooja went very well.

5. EC discussed how to organize main events. We need to come up with plans and discuss with Religious committee.

6. KLN is no more with temple.

7. Sastry Mukkamala has sent monthly calendar for Aug and Sept to EC. Hima urged EC members to look into it and get feedback to Sastry Mukkamala ASAP. Suri Raman will co-ordinate calendar management.

8. EC discussed to have a part time cook for main events.

9. Ashish Sharma will lead the Volunteer Committee.

10. EC discussed Pooja procedures and steps which need to be followed in each event. It was discussed to have a list which needs to be updated after each event.

11. Priest Hiring Committee is looking for a new priest. They have few candidates but they have not found the right person. They are expecting few more candidates.EC stressed on background check for each new hire.

12. EC discussed the finance and need of more funds for operation.

13. Operation committee: Raja is helping for lights.

14. Street lights need to be fixed.

15. Carpet cleaning needed

16. Suri Raman talked about on-line bills for easy operation.

17. Need a temple board in the front road. Suri Raman will work on the design.

18. Need to enhance the web site. Discussed about improvement.

19. Suri Raman talked about improvement for sending/receiving bulk mails to optimize the cost.

20. Discussed to have periodic talk with Priest and Manager to improve the interaction. Krisna (Manager) has been informed to come to EC meeting (for 15 mins) to provide update and discuss issues if any.

21. Krishan provided update and discussed few issues. Need to improve calendar/scheduling process. Better to have single scheduling book for management.

22. Meeting has been concluded with prayer.

July 2009

2010-04-09T21:38:00.002-07:00

HTCC Executive Committee

Minutes of the meeting

July 26^th 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, Hema Marreddy, Suri Raman(over the phone) , Gopal Iyengar , Santhosh Nair, Satish Darbha,Amulya Das, Subbu Kandikattu, Sastry Mukkamala,Chandresh Shah

Excused: Ramu Iyer, Srinivas Khedam

Absent: Dev Raj Sharma, Ashish Sharma, Arun Sharma

Minutes Recorded and Report prepared by: Amulya Das

Agenda:

1. Prayer 9 am to 9.05 am

2. Approval of last meeting minutes: 9.05-9.15 am

3. President's briefing: 9.15-9.25 am

4. Sub Committee report: 9.25-9.45 am

· Religious Committee: Upcoming events/festivals and plans for organizing them

· Priest Hiring Committee

· Treasurer

· Operation Committee

· Fund Raising Committee

· Cultural and Community Committee

· Website Committee

5. Other business if any: 9.45-10.00 am

6. Meeting Adjourned

Minutes:

1. Prayer: 9:15 am to 9:20 am.

2. Last meeting minutes were approved by everyone.

3. Hima Chandra briefed about last meeting and asked each member to choose one evening in a week to be present and help in the Temple office between 6.30 pm to 8.30 pm. Following days have been chosen by respective members.

· Sunday: Sastry Mukkamala

· Monday: Santosh Nair

· Tuesday: Nitya Niranjan

· Wednesday: Chandresh Shah & Satish Darbha

· Thursday: Satish Darbha & Hima Chandra

· Friday: Amulya Das and Santosh Nair

· Saturday: Gopal Iyengar

4. Religious Committee and EC discussed in detail the monthly schedule and upcoming events and festivals. Per Sastry Mukkamala August Calendar is ready for EC review and the month of September is in the process.EC decided not change monthly schedule without advance notice.EC also urged for a better Calendar Management. Sastry Mukkamala will work with Bhargavajee for calendar management.

5. Balgokulam program for kids between 10 am -11.30 am in priest quarter every Sunday has been approved by EC.Ganesh Pooja is on Aug 23^rd and Temple is expecting big crowd.Hima suggested foe making arrangements for kid's activities in Temple compound.

6. EC President Hima Chandra briefed on hiring of a new priest for the temple in place of outgoing priest. There will be a committee for hiring and EC president will head that committee. The committee will lay down the new requirements, compensation and policy for any new hire. It was also decided that the current contract need to be rewritten and signed by new as well as existing priests.

7. EC discussed the importance of Local Artist Series. It was decided that this should be taken care by Cultural and Community Services Chair.

8. Sastry Mukkamala pointed out that Priest Vasudeva will be on vacation in the month of August for his PhD and there is a need of temporary priest for that period. Few names were put forward by members. Hima and Nitya will look into it.

9. It was pointed out that few of the deities were moving and need to fix them.

10. Suri Raman mentioned that June expenditure is higher than usual. Hima asked for current balance to be posted.

11. Subu will take care of Hundi Keys.

12. Operation Committee Chair Nitya Niranjan presented their report. He urged for Allocation of funds for regular maintenance of building, utility and compound.EC President has the authority to approve $1000.00/month towards this maintenance expenses. Anything above that will need to be approved by Board. Nitya also pointed out that office manager need to get more involved in daily operations of temple. Raja will be included in operation committee.Gopaljee will donated outside light bulbs for the temple.

13. Inventory: Hema Marreddy will be in charge and Amulya Das will assist her.

14. Fund Raising Committee: Hema Marreddy proposed to order for a stone designed crown for Sri Venkateswara which costs $3K and needs board approval as cost exceeds EC limit of $2K. Hima requested Hema to send an email request to board to get it approved.

15. Cultural and Community Services will provide a detailed plan for procedures to be followed by all the devotees to keep the temple clean and maintain discipline.

16. Web Committee: Anu and Bhargavi are helping Subu on web and they should take care of web related work in absence of Subu. Subu also mentioned that office Mgr should be able do the web changes.

17. Religious Committee expressed their views that Office Mgr. should keep his confidentiality between priest, members and devotees to maintain the discipline and a good environment in Temple.EC president is going to talk to the office Mgr to resolve some of these issues.

18. Meeting was concluded at 11 am.

June 2009

2010-04-09T21:38:00.001-07:00

HTCC Executive Committee

Minutes of the meeting

July 8^th 2009

Attendees : Hima Chandra Bollineni, Nitya Niranjan, Hema Marreddy, Suri Raman , Gopal Iyengar , Dev Raj Sharma , Srinivas Khedam, Santhosh Nair, Satish Darbha

Excused: Amulya Das, Subbu Kandikattu.

Absent: Sastry Mukkamala, Ramu Iyer.

Minutes Recorded and Report prepared: Santhosh Nair

Agenda:

1. Prayer

2. Welcome address by Hima Chandra Bollineni, President, Exec. Committee - 2009

3. Introductions

4. Discuss about expectations and goals

5. Sub-Committee assignments and Reports

6. Upcoming festivals, events and cultural activities

7. Discuss about suggestions, feed back and what need to do to better serve the community

8. Other business if any.

Minutes:

1. Prayer: 7:10 pm to 7:15 pm.

2. Hima Chandra Bollineni welcomed everyone to the first meeting of EC.

Senior members pointed out do's and don'ts while you are a member of the committee. They suggested all the escalations should go through the President and discussions takes place in the committee should not be discussed to anyone outside.

3. Each of the attendees introduced themselves and signed the code of conduct.

4. Hima Chandra and Suri Raman briefly described on their expectation on Memberships, Finance and few other topics. Many of the attendees expressed their opinion and ideas.

5. Below Subcommittee was elected.

Nitya Niranjan - Vice President/Operations Committee Chair

Amulya Das - Secretary

Santhosh Nair - Jt Secretary

Subbu Kandikattu - Treasurer

Suri Raman - Jt Treasurer

Hema Marreddy - Fund Raising Chair

Sastry Mukkamala - Religious Committee Chair

Satish Darbha - Cultural and Community Services Chair

Dev Raj Sharma – Prasadam and Supplies purchase

Srinivas Khedam – Member

Gopal Iyengar - Member

Ramu Iyer - Member

Reports will be submitted by assigned members during the next meeting.

6. President pointed out that the event dates on the calendar printed by the Temple is not same with monthly schedules. Srinivas Khedam is assigned to work with Sastry Mukkamala and the priests to prepare monthly schedules with correct dates. EC decided to post upcoming pooja monthly schedule outside the office one month prior in a calendar format. Also decided to give priests their weekly schedules one week prior.

7. Srinivas Khedam will work on the schedule for upcoming events – Varalakshmi Vratam and Andal Jayanthi coordinating with religious committee and priests.

8. Suri Raman gave a brief description on his idea for Membership drive. Santhosh Nair suggested that the local artist series need to have participation from all community so that more people will visit the temple which will help the membership drive. Satish Darbha also expressed his opinion.

9. President explained about the proposal sent by Sivaram Kondamudi to start Balagokulam for kids to teach slokas, bhajans and spiritual stories and there were no any objections for this proposal.

10. None.

The meeting was concluded at 8:30PM

Executive Committee Meeting Minutes Dec 2008

2009-01-24T12:02:00.001-08:00

HTCC Executive Committee

Minutes of the meeting

Dec, 2008

Attendees : Virinder Duggal, Vishwa Gaddamanugu, Gopal Ayengar, Santosh Shaunak, Subbu Kandikattu, Shyam Oberoi, Dev Raj Sharma, Sastry Mukkamala, Nitya Niranjan, Hema Mareddy, Ajit Singh, Hema Challa.

Excused: Rama Joisa, Vijay Chakravarty, Hima Chandra, Bhargavi Kumar, Arun K Sharma, Suri Raman, Srini Kandala.

Absent: None

Minutes Recorded by: Subbu Kandikattu

Agenda:

Prayer: 9:00 am to 9:05 am.
Approval of last meeting minutes: 9:05 to 9:15.

Special Announcements from the President (if any).
Sub Committee reports 9:25 to 10:15
Religious

Priest Hiring Committee

Operations

Treasurer

Youth/Cultural

Web Committee

Communication

Volunteer Committee

Food Committee

Inventory Committee

Fundraising Committee

Festivals during Dec 2008: 10:15 to 10:40
Other Business: 10:40 to 11:00

Minutes:

1. Motion approving Nov 2008 Minutes passed. Shyam Oberoi Proposed. Subbu Kandikattu seconded the motion.

2. President's Announcements.

a. Religious Committee is being disbanded.

b. President to take the RC responsibilities until new committee is formed.

c. Update on New Priest Mr. Jha. INS Rules have changed, and the sponsor has to do certain filings/paperwork from here, especially I-129. This is in progress.

Sub-committee Reports

1. Religious Committee

a. None.

2. Priest Hiring Committee

a. None.

3. Operations Committee.

a. Painting is completed in most areas of temple (all high walls are completed).

b. Stage and the office room not completed. This will be done by volunteers.

c. Vishwa to organize the volunteers to do the painting in the Lobby, Office and Kitchen.

d. Nitya, Shyam Oberoi, Sastry Mukkamala, Santosh Shaunak, Virinder Duggal, Vishwa to help in the painting.

e. Priest Sridharan (Temp Priest) is occupying the new priest quarters.

f. Furnace repaired in the new priest quarters.

g. Tent damage due to snow to be accessed and decide on a plan of action.

h. Vishwa update on getting permission from the county with moving the trailer.

i. County officer's opinion is that we make the move and then call them for inspection before making it operational.

ii. Vishwa to get details of the code to be followed.

4. Treasury Report

a. Last hundi counting netted $16483.

5. Youth and Cultural Committee

a. Organize some cultural/educational programs geared towards the younger generation with recitals and explanations in English. Nitya to take the lead on this. Form a committee with knowledgeable people on sets of topics and organize one hour sessions.

b. First Sunday, 11:30-12:30 mid-day. Very simple recitations, their meanings in simple English.

c. Nitya proposed. Virinder Duggal seconded.

6. Web Committee

a. Subbu gave update on current status.

b. Paypal system active on website. Current Paypal Balance is $1,687.36 USD.

c. Puja bookings, donations possible via web.

d. 500$ to be kept in Paypal account for operations, and rest to be transferred to US Bank account.

e. Moving to new Web hosting provider InMotion hosting (unlimited bandwidth, space). Move currently in progress.

f. New Template for HTCC flyers with standard header, footer.

7. Inventory Committee

a. More people to have the inventory access. Hema Challa nominated to hold on to the extra key, and use as needed. Nitya Proposed. Virinder Duggal seconded. EC Approved.

8. Food Committee

a. Devraj Sharma gave update on Dry food to be locked in the outside shed.

9. Other Business

10. EC Decisions

a. Lohri to be celebrated on 13^th Jan 2009 per EC vote.

b. Bhogi to be celebrated on 12^th Jan 2009. Vishwa proposed. Subbu seconded. EC approved.

c. Shyam Oberoi and Subbu to explore the Credit card scanning option for CC input.

d. Single point of contact for the manager(s) is the Operations Chair. All instructions to the Office Manager(s) need to come via the Operations Committee. Virinder Duggal proposed. Shyamji seconded. EC Approved.

e. Phone System.

i. Business Phone. Explored the options of Comcast, Verizon FIOS.

ii. Go ahead with Comcast Business Voice/Internet package for 150$. Subbu proposed. Shyamji seconded. Approved by EC.

f. New Printer. Shyamji proposed we buy a new laser printer. Virinder Duggal seconded. EC Approved.

g. Hema Challa proposed that we publish the circulation of Baba Padukas. Virinder Duggal seconded. EC Approved.

HTCC Executive Committee, Minutes of the meeting held on July 26th, 2008

2008-10-02T20:35:00.001-07:00

HTCC Executive Committee

Minutes of the meeting

July 26^th, 2008

Attendees : Virinder Duggal, Vijay Chakravarty, Nitya Niranjan, Rama Joisa, Bhargavi Kumar, Gopal Ayengar, Santosh Shaunak, Hema Mareddy, Hema Challa, Subbu Kandikattu, Shyam Oberoi, Himachandra Bollineni, Dev Raj Sharma, Ajit Singh.

Excused : Suri Raman, Arun Sharma, Vishwa Gaddamanugu.

Absent : Sastry Mukkamala,

Minutes Recorded by : Srini Kandala, Secretary, EC, 2008

Agenda :

Prayer : 9:00 am to 9:05 am
Approval of last meeting minutes : 9:05 to 9:15

Final EC Committee and introduction 9:15 to 9:25

Sub Committee reports 9:25 to 10:15
                  Religious
                  Operations
                  Treasurer
                  Youth/Cultural
                  Web/Communication

Volunteer Committee

Priest Hiring Committee
Festivals during August : 10:15 to 10:40
Other Business : 10:40 to 11:00

Minutes :

1. Minutes of the meeting for EC meeting held in June were approved. Rama Joisa moved the motion and Nitya Niranjan approved the motion. There were 19 EC members approved and 12 Committees approved. (Please see attachment for EC Member List).

2. Religious Committee

a. Shyam Oberoi Proposed that we should publicize the fact to the devotees via website and other means to devotees to ensure that they register and get a receipt for puja's performed by temple priests. Seconded by Srini Kandala.

b. Virinder Duggal to talk to Priest Rammoorthy Sharma regarding reinforcing policies of the temple. Virinder Duggal Proposed. Seconded by Srini Kandala.

3. Operations Committee

a. Shyam Oberoi Reported that the CC TV system has been made operational.

b. Timing for the lights outside needs to be reset and Shyam Oberoi is working on that.

c. Shyam Oberoi to check with the Security Company to ensure that the Alarm System is working properly.

d. Vijay Chakravarty has accepted to monitor the recording from the security system once a week.

e. Subbu Kandikattu proposed that we buy an additional monitor for the CC TV. Subbu Kandikattu/ Shyam Oberoi to investigate and get back to EC.

f. Virinder Duggal proposed that the temple provide cell phones to the priest. Seconded by Subbu Kandikattu. Shyam Oberoi to arrange for this for two phones.

g. Virinder Duggal Proposed that we buy a new computer. The committee approved a budget of $1000 for this. Vijay Chakravarty to get back to exec@ after investigating.

h. Subbu Kandikattu and Vijay Chakravarty to help Shyam Oberoi as part of operations committee.

i. The Executive Committee approved hiring of a part time Temple Manager in additional to Vani and empowered Shyam Oberoi to organize this. Proposed by Virinder Duggal. Seconded by Srini Kandala.

j. WebSite Team to add in the services section "1/3^rd of the Dakshina given to the temple is shared with the priests for Outside Services".

k. For Annadanam it was decided that if the devotees bring their own prasdam there is no suggested donation. If devotees use the temple kitchen for cooking Annadanam, then the suggested donation is $51/-.

l. Bhargavi Kumar was included as part of the operations committee.

4. Treasury Committee

a. Himachandra reported that accounts have been reconciled till end of may and presented the accounts (Details attached ).

b. Suri Raman is working with US Bank to further streamline Treasury operations.

5. Youth / Cultural Committee

No Report available.

6. WebSite / Communication Committee

a. It was decided that WebSite and Communication committees be separated to two different committees. WebSite Committee to be head by Subbu Kandikattu. Communications Committee to be head by Arun K Sharma

b. Subbu Kandikattu reported that New WebSite went live this week.

c. It was decided to put the EC/Board minutes on website.

d. No specific report from Communications Committee.

e. Subbu Kandikattu mentioned that google calendars have been made ready for annadanam, priest scheduling, EC volunteer scheduling.

7. Volunteer Committee

a. Subbu Kandikattu reported that volunteer registration drive was under way and was receiving a good response.

b. A Volunteer orientation was successfully conducted which was attended by some EC members and Volunteers.

8. Priest Hiring Committee

a. Shyam Oberoi communicated that the Board decided that the third priest would a Telugu Priest.

9. Festival during August

a. Krishna Ashatami planning was discussed by Rama Joisa.

b. Rama Joisa finalized the schedule for Krishna Ashtami which will be published on the website.

c. Shyam Oberoi and Nitya Niranjan to lead Krishna Ashtami on August 23^rd. The expenses proposed for the event was $5000/- . This was approved by EC and will be presented to board for approval.

d. Hema Challa and Hema Mareddy agreed to lead Varalakshmi Vratam on 15^th of August.

e. Issue was raised that since Masala of India is donating Prasadam for 1000 people during festivals in august, should the temple recognize them in some manner, including putting a board at the temple. Shyam Oberoi, will get back to EC on the policy for this.

10. Other Business

a. Shyam Oberoi Proposed that Commercial Posters should only be there for a consecutive period of 30 days. After a gap of another 30 days they can re-approach the EC for approval. The motion was approved.

b. Shyam Oberoi proposed the motion that no food is allowed to be consumed in the office room except for beverages. The motion was approved by EC.

c. A new Kitchen Committee was formed. Dev Raj Sharma was appointed as chair. Shyam Oberoi, Hema Challa, Santosh Shaunak, Hema Mareddy, Vijay Chakravarty, HimaChandra Bollineni.

d. Virinder Duggal proposed that Prasadam Menu should include a Sabji and Dahi also in addition to the Rice and Dal we provide today.