Executive Committee Meeting Minutes Dec 2008

HTCC Executive Committee

Minutes of the meeting

Dec, 2008

 

Attendees : Virinder Duggal, Vishwa Gaddamanugu, Gopal Ayengar, Santosh Shaunak, Subbu Kandikattu, Shyam Oberoi, Dev Raj Sharma, Sastry Mukkamala, Nitya Niranjan, Hema Mareddy, Ajit Singh, Hema Challa.

 

Excused: Rama Joisa, Vijay Chakravarty, Hima Chandra, Bhargavi Kumar, Arun K Sharma, Suri Raman, Srini Kandala.

 

Absent: None

 

Minutes Recorded by: Subbu Kandikattu

 

Agenda:

Prayer: 9:00 am to 9:05 am.
Approval of last meeting minutes: 9:05 to 9:15.

Special Announcements from the President (if any).
Sub Committee reports 9:25 to 10:15
            Religious

            Priest Hiring Committee

            Operations

            Treasurer

            Youth/Cultural

            Web Committee

            Communication

            Volunteer Committee

            Food Committee

            Inventory Committee

            Fundraising Committee

              
Festivals during Dec 2008: 10:15 to 10:40
Other Business: 10:40 to 11:00

 

 

Minutes:

 

1.       Motion approving Nov 2008 Minutes passed.  Shyam Oberoi Proposed. Subbu Kandikattu seconded the motion.

2.       President's Announcements.

a.       Religious Committee is being disbanded.

b.      President to take the RC responsibilities until new committee is formed.

c.       Update on New Priest Mr. Jha.  INS Rules have changed, and the sponsor has to do certain filings/paperwork from here, especially I-129.  This is in progress.

 

Sub-committee Reports

 

1.      Religious Committee

a.      None.

2.      Priest Hiring Committee

a.       None.

3.       Operations Committee.

a.       Painting is completed in most areas of temple (all high walls are completed).

b.      Stage and the office room not completed.  This will be done by volunteers.

c.       Vishwa to organize the volunteers to do the painting in the Lobby, Office and Kitchen.

d.      Nitya, Shyam Oberoi, Sastry Mukkamala, Santosh Shaunak, Virinder Duggal, Vishwa to help in the painting.

e.      Priest Sridharan (Temp Priest) is occupying the new priest quarters.

f.        Furnace repaired in the new priest quarters.

g.       Tent damage due to snow to be accessed and decide on a plan of action.

h.      Vishwa update on getting permission from the county with moving the trailer.

                                                                                       i.      County officer's opinion is that we make the move and then call them for inspection before making it operational.

                                                                                     ii.      Vishwa to get details of the code to be followed.

4.       Treasury Report

a.       Last hundi counting netted $16483.

5.       Youth and Cultural Committee

a.       Organize some cultural/educational programs geared towards the younger generation with recitals and explanations in English.  Nitya to take the lead on this.  Form a committee with knowledgeable people on sets of topics and organize one hour sessions.

b.      First Sunday, 11:30-12:30 mid-day.   Very simple recitations, their meanings in simple English.

c.       Nitya proposed.  Virinder Duggal seconded.

 

6.       Web Committee

a.       Subbu gave update on current status.

b.      Paypal system active on website.  Current Paypal Balance is $1,687.36 USD.

c.       Puja bookings, donations possible via web.

d.      500$ to be kept in Paypal account for operations, and rest to be transferred to US Bank account.

e.      Moving to new Web hosting provider InMotion hosting (unlimited bandwidth, space).  Move currently in progress.

f.        New Template for HTCC flyers with standard header, footer.

 

7.       Inventory Committee

a.       More people to have the inventory access.  Hema Challa nominated to hold on to the extra key, and use as needed.  Nitya Proposed.  Virinder Duggal seconded.  EC Approved.

 

8.       Food Committee

a.       Devraj Sharma gave update on Dry food to be locked in the outside shed.

9.       Other Business

 

10.   EC Decisions

a.       Lohri to be celebrated on 13^th Jan 2009 per EC vote.

b.      Bhogi to be celebrated on 12^th Jan 2009.  Vishwa proposed. Subbu seconded.  EC approved.

c.       Shyam Oberoi and Subbu to explore the Credit card scanning option for CC input.

d.      Single point of contact for the manager(s) is the Operations Chair.  All instructions to the Office Manager(s) need to come via the Operations Committee.  Virinder Duggal proposed.  Shyamji seconded.  EC Approved.

e.      Phone System. 

                                                                                       i.      Business Phone.  Explored the options of Comcast, Verizon FIOS.

                                                                                     ii.      Go ahead with Comcast Business Voice/Internet package for 150$.  Subbu proposed. Shyamji seconded.  Approved by EC.

f.        New Printer.  Shyamji proposed we buy a new laser printer.  Virinder Duggal seconded.  EC Approved.

g.       Hema Challa proposed that we publish the circulation of Baba Padukas.  Virinder Duggal seconded.  EC Approved.