Aug 2009

HTCC Executive Committee

Minutes of the meeting

Aug 22nd  2009

 

Attendees : Hima Chandra Bollineni,  Nitya Niranjan, Suri Raman , Gopal Ayengar ,   Amulya Das,  Chandresh Shah, Dev Raj Sharma, Ashish Sharma,

 

Excused:    Subbu Kandikattu, Sastry Mukkamala, Srinivas Khedam, Santhosh Nair, Hema Marreddy, Satish Darbha

 

Absent:     Arun Sharma

 

Minutes Recorded and Report prepared by:  Amulya Das

 

Agenda:

1.       Prayer 9 am to 9.05 am

2.       Approval of last meeting minutes: 9.05-9.15 am

3.       President's briefing: 9.15-9.25 am

4.       Sub Committee report: 9.25-9.45 am

·         Religious Committee: Upcoming events/festivals and plans for organizing them

·         Priest Hiring Committee

·         Treasurer

·         Operation Committee

·         Fund Raising Committee

·         Cultural and Community Committee

·         Website Committee

5.       Other business if any: 9.45-10.00 am

6.       Meeting Adjourned

Minutes:

1.       Prayer: 9:15 am to 9:20 am.

2.       Last meeting minutes were approved by everyone.

3.       Hima Chandra briefed about last meeting.

4.       Laxmi pooja and Khrisnastami pooja went very well.

5.       EC discussed how to organize main events. We need to come up with plans and discuss with Religious committee.

6.       KLN is no more with temple.

7.       Sastry Mukkamala has sent monthly calendar for Aug and Sept to EC. Hima urged EC members to look into it and get feedback to Sastry Mukkamala ASAP. Suri Raman will co-ordinate calendar management.

8.       EC discussed to have a part time cook for main events.

9.       Ashish Sharma will lead the Volunteer Committee.

10.    EC discussed Pooja procedures and steps which need to be followed in each event. It was discussed to have a list which needs to be updated after each event.

11.    Priest Hiring Committee is looking for a new priest. They have few candidates but they have not found the right person. They are expecting few more candidates.EC stressed on background check for each new hire.

12.    EC discussed the finance and need of more funds for operation.

13.     Operation committee: Raja is helping for lights.

14.     Street lights need to be fixed.

15.     Carpet cleaning needed

16.     Suri Raman talked about on-line bills for easy operation.

17.     Need a temple board in the front road. Suri Raman will work on the design.

18.     Need to enhance the web site. Discussed about improvement.

19.     Suri Raman talked about improvement for sending/receiving bulk mails to optimize the cost.

20.     Discussed to have periodic talk with Priest and Manager to improve the interaction. Krisna (Manager) has been informed to come to EC meeting (for 15 mins) to provide update and discuss issues if any.

21.     Krishan provided update and discussed few issues. Need to improve calendar/scheduling process. Better to have single scheduling book for management.

22.     Meeting has been concluded with prayer.