Nov 2009

HTCC Executive Committee

Minutes of the meeting

November 21, 2009

 

Attendees : Hima Chandra Bollineni,  Nitya Niranjan, , Gopal Ayengar ,   Amulya Das,  , Dev Raj Sharma,  Srinivas Khedam,   Suri Raman, Arun Sharma, Satish Darbha

 

Excused:, Sastry Mukkamala  Subbu Kandikattu , Santhosh Nair, Chandresh Shah,  Hema Marreddy, Ashish Sharma

 

Absent:  

 

Minutes Recorded and Report prepared by:  Amulya Das

 

Agenda:

1.     Prayer 9 am to 9.05 am

2.     Reflection

3.     Approval of last meeting minutes: 9.05-9.15 am

4.     President's briefing: 9.15-9.25 am

5.     Sub Committee report: 9.25-10 am

·        Religious Committee: Upcoming events/festivals and plans for organizing them

·        Priest Hiring Committee

·        Treasurer

·        Operation Committee

·        Fund Raising Committee

·        Cultural and Community Committee

·        Website Committee

6.     Other business if any: 10-11.00 am

7.     Meeting Adjourned

Minutes:

1.     Prayer: 9:15 am to 9:20 am.

2.     Reflection was presented by Srinivas Khedam.He distributed one page of prayer and asked for feedback.  Arun Sharma discussed the importance of each community's involvement and the way they worship God.

3.     October 09 EC meeting minutes were approved unanimously with modification of point 15 < Office Manager Position need to be full time rather than Part time position. We still need few part times office Mgr. This was only discussed. No action was taken >

4.     Hima Chandra briefed about last meeting. He stressed on co-operation and team work of each EC members.

5.     EC discussed on distribution of work to members and proper communication with members.

6.     Religious Committee: Pavitrotsavam was a grand success. Everybody worked hard to get it done.  Looking at the cost involved on this program this needs more discussion whether to have this program every year or two. EC discussed on monthly calendar. Bhajans is organized for New Year eve. Sweet and rice Prasad will be served on the New Year.

7.     EC approved the recital of Om Jai Jagdigh Hare and Sriyah kantaya everyday including major festival after arati.

8.     Office need to be used by office bearers and volunteers only.

9.     Priest hiring Committee: We do not have good candidate yet. EC discussed hiring priest from India Pathasala or religious school. EC discussed about making a check list and skill test for priest. Arun will make the check list. We are looking for two priests for temple, one South Indian and another North Indian priest. The ad for north Indian priest will start soon. It will be posted on the web site soon.

10.    Operation Committee: Priest quarters need to be fixed for bugs, carpet cleaning and water leakage. We need one vacuum cleaner for the priest house. Compound clean up is done. We need to hang on to the tent for next six months. We should consider putting a screen to cover the trailer. We need a cook for Prasadam preparation for Thursday and Saturday evening.

11.   Raman is working on calendar. He needs everybody's help and co-operation.

12.   Cultural Committee: Satish is working on local artists series.

13.   Policy on temporary structures in main hall: This needs to be temporary and when the function is done, it should be pulled down.

14.   Meeting was adjourned at 11.30AM.