Dec 2009

HTCC Executive Committee

Minutes of the meeting

December 26, 2009

 

Attendees : Hima Chandra Bollineni,  Nitya Niranjan, , Gopal Ayengar , Dev Raj Sharma,  Srinivas Khedam,   Suri Raman, Arun Sharma, Satish Darbha

 

Excused:, Sastry Mukkamala  Subbu Kandikattu , Santhosh Nair, Chandresh Shah,  Hema Marreddy, Ashish Sharma, Amulya Das,

 

Absent:  

 

Minutes Recorded and Report prepared by:  Satish Darbha

 

Agenda:

1.     Prayer 9 am to 9.05 am

2.     Reflection

3.     Approval of last meeting minutes: 9.05-9.15 am

4.     President's briefing: 9.15-9.25 am

5.     Sub Committee report: 9.25-10 am

·        Religious Committee: Upcoming events/festivals and plans for organizing them

·        Priest Hiring Committee

·        Treasurer

·        Operation Committee

·        Fund Raising Committee

·        Cultural and Community Committee

·        Website Committee

6.     Other business if any: 10-11.00 am

7.     Meeting Adjourned

Minutes of HTCC Executive Committee Monthly Meeting -12/26/2009

 

1) Prayer 9:20 to 9:25 AM

2) Review and Approve prior meeting minutes

3) Religious Committee report:

i) Dhanurmasa poojs update – good; Sudhir ji managing well; Sastryji and Srinivas ji helping a lot as volunteer priests

ii) Pooja done by Srinivas ji at Bremerton (in place of Vasudev ji)

iii) New Year celebrations – discussion around Bhajans on Jan1,2010; keeping temple shutters open- may violate shastas as shutters should not be open after Shayan seva.  Srinivas kindly agreed to find a solution.

iv) Proposal to do Archana every 30 min and need 4 or 5 priests on stage to cover New Year rush

v) January events planning – Bhogi, Goda Kalyanam, Lohri preparations to celebrate outside

vi) Proposal to have calendar of temple events for next month on the web/email by 15/20 th of every month

vii) Planning needs to be done for Temple anniversary celebrations (Homam)

4) Priest Hiring Committee: Srinivas Bhattar (potential candidate) to be brought in house for 2 days

5) Treasurers report: Raman sent the report via email; Hundi counting for Nov/Dev numbers published

6) Operations Committee:  

i) Priest house cleaning – a big priority – cleaning and pest control done

ii) Increase space in storage room in front of stage – Gorilla racks procured and installed by Satish

iii) Mandap – need to be removed after Jagran; Jagran is a main event atleast 2 times a year; Devotees may sponsor Jagran and may want a Mandap – need volunteers to dismantle and assemble the mandap every time; Need to investigate easy assembly/redesign of mandap; Space provided in store room can now accommodate Mandap

iv) Need to let go existing temple cleaning personnel; Goverdhan (cook) requested the task be assigned to him. Hima looking into it

7) Fundraising committee:

i) Planing for Ganesh hasthas sponsorship; Hemaji working on estimates

ii) Many Rama mala coins available for  future programs

iii) Pancha patra fund raiser;

iv) Srinivas raised a request for procuring "Uddharini" one per diety and other pooja vessels; Hame ji to look into

8) Cultural Committee:  Satish to work with Srinivas ji on temple calendar to invite artists to perform on various occasions; Satish to create a list of Local artists/school teachers/performers  and make available for temple database; Hema ji volunteered to make phone calls and invite the artists for occasions  after time for cultural events is formalized with the temple calendar

9) Membership drive: New year calendars are free for registering members; New membership program to be rolled out January 1,2010