July 2009

HTCC Executive Committee

Minutes of the meeting

July 26^th 2009

 

Attendees : Hima Chandra Bollineni,  Nitya Niranjan, Hema Marreddy, Suri Raman(over the phone) , Gopal Iyengar ,  Santhosh Nair, Satish Darbha,Amulya Das, Subbu Kandikattu, Sastry Mukkamala,Chandresh Shah

 

Excused:  Ramu Iyer, Srinivas Khedam

 

Absent:   Dev Raj Sharma, Ashish Sharma, Arun Sharma

 

Minutes Recorded and Report prepared by:  Amulya Das

 

Agenda:

1.       Prayer 9 am to 9.05 am

2.       Approval of last meeting minutes: 9.05-9.15 am

3.       President's briefing: 9.15-9.25 am

4.       Sub Committee report: 9.25-9.45 am

·         Religious Committee: Upcoming events/festivals and plans for organizing them

·         Priest Hiring Committee

·         Treasurer

·         Operation Committee

·         Fund Raising Committee

·         Cultural and Community Committee

·         Website Committee

5.       Other business if any: 9.45-10.00 am

6.       Meeting Adjourned

Minutes:

1.       Prayer: 9:15 am to 9:20 am.

2.       Last meeting minutes were approved by everyone.

3.       Hima Chandra briefed about last meeting and asked each member to choose one evening in a week to be present and help in the Temple office between 6.30 pm to 8.30 pm. Following days have been chosen by respective members.

 

·         Sunday: Sastry Mukkamala

·         Monday: Santosh Nair

·         Tuesday: Nitya Niranjan

·         Wednesday: Chandresh Shah & Satish Darbha

·         Thursday: Satish Darbha & Hima  Chandra

·         Friday: Amulya Das and Santosh Nair

·         Saturday: Gopal Iyengar

4.       Religious Committee and EC discussed in detail the monthly schedule and upcoming events and festivals. Per Sastry Mukkamala August Calendar is ready for EC review and the month of September is in the process.EC  decided not change monthly schedule without advance notice.EC also urged for a better Calendar Management. Sastry Mukkamala will work with Bhargavajee for calendar management.

5.       Balgokulam program for kids between 10 am -11.30 am in priest quarter every Sunday has been approved by EC.Ganesh Pooja is on Aug 23^rd and Temple is expecting big crowd.Hima suggested foe making arrangements for kid's activities in Temple compound. 

6.       EC President Hima Chandra briefed on hiring of a new priest for the temple in place of outgoing priest. There will be a committee for hiring and EC president will head that committee. The committee will lay down the new requirements, compensation and policy for any new hire. It was also decided that the current contract need to be rewritten and signed by new as well as existing priests.

7.       EC discussed the importance of Local Artist Series. It was decided that this should be taken care by Cultural and Community Services Chair.

8.       Sastry Mukkamala pointed out that Priest Vasudeva will be on vacation in the month of August for his PhD and there is a need of temporary priest for that period. Few names were put forward by members. Hima and Nitya will look into it.

9.       It was pointed out that few of the deities were moving and need to fix them.

10.    Suri Raman mentioned that June expenditure is higher than usual. Hima asked for current balance to be posted.

11.    Subu will take care of Hundi Keys.

12.    Operation Committee Chair Nitya Niranjan presented their report. He urged for Allocation of funds for regular maintenance of building, utility and compound.EC President has the authority to approve $1000.00/month towards this maintenance expenses. Anything above that will need to be approved by Board. Nitya also pointed out that office manager need to get more involved in daily operations of temple. Raja will be included in operation committee.Gopaljee will donated outside light bulbs for the temple.

13.    Inventory: Hema Marreddy will be in charge and Amulya Das will assist her.

14.    Fund Raising Committee: Hema Marreddy proposed to order for a stone designed crown for Sri Venkateswara which costs $3K and needs board approval as cost exceeds EC limit of $2K. Hima requested Hema to send an email request to board to get it approved.

15.    Cultural and Community Services will provide a detailed plan for procedures to be followed by all the devotees to keep the temple clean and maintain discipline.

16.    Web Committee: Anu and Bhargavi are helping Subu on web and they should take care of web related work in absence of Subu.  Subu also mentioned that office Mgr should be able do the web changes.

17.    Religious Committee expressed their views that Office Mgr. should keep his confidentiality between priest, members and devotees to maintain the discipline and a good environment in Temple.EC president is going to talk to the office Mgr to resolve some of these issues.

18.    Meeting was concluded at 11 am.