Minutes Recorded and Report prepared by:Satish Darbha
Agenda:
1.Prayer 9 am to 9.05 am
2.Reflection
3.Approval of last meeting minutes: 9.05-9.15 am
4.President's briefing: 9.15-9.25 am
5.Sub Committee report: 9.25-10 am
·Religious Committee: Upcoming events/festivals and plans for organizing them
·Priest Hiring Committee
·Treasurer
·Operation Committee
·Fund Raising Committee
·Cultural and Community Committee
·Website Committee
6.Other business if any: 10-11.00 am
7.Meeting Adjourned
Minutes of HTCC Executive Committee Monthly Meeting -12/26/2009
1) Prayer 9:20 to 9:25 AM
2) Review and Approve prior meeting minutes
3) Religious Committee report:
i) Dhanurmasa poojs update – good; Sudhir ji managing well; Sastryji and Srinivas ji helping a lot as volunteer priests
ii) Pooja done by Srinivas ji at Bremerton (in place of Vasudev ji)
iii) New Year celebrations – discussion around Bhajans on Jan1,2010; keeping temple shutters open- may violate shastas as shutters should not be open after Shayan seva. Srinivas kindly agreed to find a solution.
iv) Proposal to do Archana every 30 min and need 4 or 5 priests on stage to cover New Year rush
v) January events planning – Bhogi, Goda Kalyanam, Lohri preparations to celebrate outside
vi) Proposal to have calendar of temple events for next month on the web/email by 15/20 th of every month
vii) Planning needs to be done for Temple anniversary celebrations (Homam)
4) Priest Hiring Committee: Srinivas Bhattar (potential candidate) to be brought in house for 2 days
5) Treasurers report: Raman sent the report via email; Hundi counting for Nov/Dev numbers published
6) Operations Committee:
i) Priest house cleaning – a big priority – cleaning and pest control done
ii) Increase space in storage room in front of stage – Gorilla racks procured and installed by Satish
iii) Mandap – need to be removed after Jagran; Jagran is a main event atleast 2 times a year; Devotees may sponsor Jagran and may want a Mandap – need volunteers to dismantle and assemble the mandap every time; Need to investigate easy assembly/redesign of mandap; Space provided in store room can now accommodate Mandap
iv) Need to let go existing temple cleaning personnel; Goverdhan (cook) requested the task be assigned to him. Hima looking into it
7) Fundraising committee:
i) Planing for Ganesh hasthas sponsorship; Hemaji working on estimates
ii) Many Rama mala coins available for future programs
iii) Pancha patra fund raiser;
iv) Srinivas raised a request for procuring "Uddharini" one per diety and other pooja vessels; Hame ji to look into
8) Cultural Committee: Satish to work with Srinivas ji on temple calendar to invite artists to perform on various occasions; Satish to create a list of Local artists/school teachers/performers and make available for temple database; Hema ji volunteered to make phone calls and invite the artists for occasions after time for cultural events is formalized with the temple calendar
9) Membership drive: New year calendars are free for registering members; New membership program to be rolled out January 1,2010
Minutes Recorded and Report prepared by:Amulya Das
Agenda:
1.Prayer 9 am to 9.05 am
2.Reflection
3.Approval of last meeting minutes: 9.05-9.15 am
4.President's briefing: 9.15-9.25 am
5.Sub Committee report: 9.25-10 am
·Religious Committee: Upcoming events/festivals and plans for organizing them
·Priest Hiring Committee
·Treasurer
·Operation Committee
·Fund Raising Committee
·Cultural and Community Committee
·Website Committee
6.Other business if any: 10-11.00 am
7.Meeting Adjourned
Minutes:
1.Prayer: 9:15 am to 9:20 am.
2.Reflection was presented by Srinivas Khedam.He distributed one page of prayer and asked for feedback. Arun Sharma discussed the importance of each community's involvement and the way they worship God.
3.October 09 EC meeting minutes were approved unanimously with modification of point 15 <Office Manager Position need to be full time rather than Part time position. We still need few part times office Mgr. This was only discussed. No action was taken >
4.Hima Chandra briefed about last meeting. He stressed on co-operation and team work of each EC members.
5.EC discussed on distribution of work to members and proper communication with members.
6.Religious Committee: Pavitrotsavam was a grand success. Everybody worked hard to get it done. Looking at the cost involved on this program this needs more discussion whether to have this program every year or two. EC discussed on monthly calendar. Bhajans is organized for New Year eve. Sweet and rice Prasad will be served on the New Year.
7.EC approved the recital of Om Jai Jagdigh Hare and Sriyah kantaya everyday including major festival after arati.
8.Office need to be used by office bearers and volunteers only.
9.Priest hiring Committee: We do not have good candidate yet. EC discussed hiring priest from India Pathasala or religious school. EC discussed about making a check list and skill test for priest. Arun will make the check list. We are looking for two priests for temple, one South Indian and another North Indian priest. The ad for north Indian priest will start soon. It will be posted on the web site soon.
10.Operation Committee: Priest quarters need to be fixed for bugs, carpet cleaning and water leakage. We need one vacuum cleaner for the priest house. Compound clean up is done. We need to hang on to the tent for next six months. We should consider putting a screen to cover the trailer. We need a cook for Prasadam preparation for Thursday and Saturday evening.
11.Raman is working on calendar. He needs everybody's help and co-operation.
12.Cultural Committee: Satish is working on local artists series.
13.Policy on temporary structures in main hall: This needs to be temporary and when the function is done, it should be pulled down.
Attendees :Hima Chandra Bollineni,Nitya Niranjan, , Gopal Ayengar ,Amulya Das, Chandresh Shah, Dev Raj Sharma, ,Subbu Kandikattu, Santhosh Nair, , Srinivas Khedam, Hema Marreddy, Ashish Sharma, Suri Raman(over phone),
Excused: Satish Darbha, Sastry Mukkamala
Absent:Arun Sharma
Minutes Recorded and Report prepared by:Amulya Das
Agenda:
1.Prayer 9 am to 9.05 am
2.Approval of last meeting minutes: 9.05-9.15 am
3.President's briefing: 9.15-9.25 am
4.Sub Committee report: 9.25-10 am
·Religious Committee: Upcoming events/festivals and plans for organizing them
·Priest Hiring Committee
·Treasurer
·Operation Committee
·Fund Raising Committee
·Cultural and Community Committee
·Website Committee
5.Other business if any: 10-11.00 am
6.Meeting Adjourned
Minutes:
1.Prayer: 9:15 am to 9:20 am.
2.Last meeting minutes were approved by everyone.
3.Hima Chandra briefed about last meeting.
4.Pavithrothsavam Program will be from Nov 6th to 8th.Srinivas Khedam is taking the lead of this program. He has provided all the details in separate e-mail to all the EC members. There should not be any other major program in those three days.
5.EC Board members (Nitya, Subu and Hima) had a good meeting with our 3 priests on last Wednesday.
6.Priest Rammurthy Sharma is no more with Temple. He has accepted all the terms and packages given to him.
7.Priest Job description need to be placed and they need to follow the procedures.
8.Diwali and Diwali Mela celebration went very well. In future events we should consider having shuttle between the event place and Temple for devotees.
9.Religious Committee: Shrinivas has put up the detail program for Pavithrothsavam. Three outside priests, one from St. Luis and other one from Alabama, are coming to perform this program. There will be some local priest who will also assist. He discussed all the details sent out to everybody in separate e-mail. We need to print the poster in Hindi or English. It is in Telugu now.EC will send courtesy invitation to all the local priests to participate and give help as needed. Shrinivas will lead this program along with Hima Chandra.
10.Chowki has been scheduledin the same time frame of Pavithrothsavam.We needto find some other alternative place other than Temple to perform this Chowki.
11.Priest Hiring Committee: They do not have a good candidate yet so they are still looking for one.
12.Treasurer: Report will be in first week of each month. Calendar for next year will be co-ordinated by Suri Raman. He needs help and he is going to send a draft to all members for their feedback.
13.Operation Committee: Everything is going well and there are no major issues.
14.Fund Raising: Hema Marreddy is doing few fund raising events. She proposed Ganesh Mala for immediate fund raising.
15.Office Manager Position need to be full time rather than Part time position. We still need few part time office Mgr.This was only discussed. No action was taken.
16.Web Committee:We need a new printer as well as a new router for Temple office. Subu is taking care of this. Temple is also getting a new phone system per Suri Raman.
17.We need to post Donor of each month in our web site.
18.There is an open slot for a new member in EC .EC has proposed few names. Final decision will be sent out by Hima Chandra.
19.EC discussed the need of a temporary cook as when needed for various events in Temple.
20.EC discussed various options to attract more devotees to the Temple.
Minutes Recorded and Report prepared by:Amulya Das
Agenda:
1.Prayer 9 am to 9.05 am
2.Approval of last meeting minutes: 9.05-9.15 am
3.President's briefing: 9.15-9.25 am
4.Sub Committee report: 9.25-9.45 am
·Religious Committee: Upcoming events/festivals and plans for organizing them
·Priest Hiring Committee
·Treasurer
·Operation Committee
·Fund Raising Committee
·Cultural and Community Committee
·Website Committee
5.Other business if any: 9.45-10.00 am
6.Meeting Adjourned
Minutes:
1.Prayer: 9:15 am to 9:20 am.
2.Last meeting minutes were approved by everyone.
3.Hima Chandra briefed about last meeting.
4.We are celebrating Navarathri 2009 and everything is going well .Temple needs more help from every member and volunteer. EC and Board will recognize and appreciate all volunteers on this occasion.
5.Religious Sub Committee: Mr. Srinivas discussed about 3 day event for cleansing rituals in November. We need to hire outside priest to do this job. We might need 2-3 extra priests. Members gave their opinion on finding local priest. We do not need to report to Board regarding this. Mr.Srinivas will work on details and communicate accordingly with event name as soon as possible.Religious Committee needs to make program fixed for each day so that priest follow the same schedule. We should not encourage any change on that day without permission of the Lead. Lead should decide everyday rituals and everybody should follow that. Diwali is a upcoming event and we need help from volunteers. Arun Sharma is lead for Diwali. We need more lead. Nitya and Hema Marredy are willing to help in Diwali.
6.Priest hiring Committee: We had one successful interview. EC decided to have the priest work in temple temporarily for two weeks so that we can all see his capability and personality. Based on this it will be easier to hire right candidate for the temple.
7.Treasurer Report: It will be sent in first week of October.
8.Operation committee report: Nitya briefed on this. Khrisnajee is not here for another month in the office. We need help on Vijaya Dashami. Property condition needs some attention. Cleaning need to be done. Fall is here and we need some reorganization.
9.Bonus for priest was raised by Subbu. EC discussed about this and one month salary as bonus was approved for specific priests based on their performance.
10.Job description for priest needs to be rewritten. Rituals need to be followed properly. We need Priest to take some responsibility of cooking Prasad.
11.Cultural Committee: Satish briefed on cultural activity and he has contacted few dance schools for performances in temple.
12.Planning Committee: Suri Raman showed us some drawings and layout of phase II. He will send the layout drawing to all EC members for feedback.
13.EC discussed about having a kid's play area in temple premises.
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